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Mobile Notary in South Florida. Online Notary Everywhere.

Mobile I-9 Verification in South Florida

Employers must complete Form I-9 Section 2 within three business days of a new hire's start date, and the law requires a physical examination of the employee's original documents. For remote employees in South Florida, TMF Notary serves as the employer's authorized representative and comes to the employee's home or office.

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What I-9 verification is

Form I-9, Employment Eligibility Verification, is required for every new employee in the United States. The employee completes Section 1; the employer completes Section 2 after examining the employee's original identity and work-authorization documents in person. When the employer is in another city or state, federal rules allow the employer to designate an authorized representative to examine the documents and sign Section 2 on the employer's behalf.

Is an I-9 notarized?

No, and this surprises many HR teams who tell a new hire to "find a notary." The I-9 is never notarized and carries no notary seal. What employers actually need is a person they designate to serve as their authorized representative. Notaries are asked to fill this role because the work is familiar: examining identification documents carefully and completing forms exactly as instructed. TMF Notary performs I-9 verifications in that representative capacity, following the employer's written instructions.

How the mobile appointment works

1. The employer or employee books the appointment and provides the employer's instructions, with Section 1 completed by the employee.

2. TMF Notary meets the employee at their home or office and examines the original documents from the I-9 Lists of Acceptable Documents.

3. Section 2 is completed and signed on the employer's behalf, and the employee leaves the appointment with the finished form, ready to send back to the employer the same day.

Appointments run Monday through Friday, 9 AM to 6 PM, with same-day availability in most of the service area, which matters when the three-day deadline is close.

Who books I-9 verifications

✅Out-of-state employers onboarding remote employees in South Florida

✅HR teams and staffing agencies with hires spread across Palm Beach and Broward counties

✅New hires told by their employer to arrange local document verification

What the employee should have ready

✅Original, unexpired documents from the I-9 Lists of Acceptable Documents (one List A document, or one from List B plus one from List C; photocopies are not accepted)

✅The employer's instructions and the I-9 with Section 1 completed

✅Instructions from the employer on how to send back the finished form

Service area

Boca Raton, Delray Beach, Boynton Beach, Deerfield Beach, all of Broward County, and areas south of West Palm Beach.

Pricing

I-9 verifications are from $97, all-inclusive. The price covers travel to the employee, the document examination, and completion of Section 2. There are no add-on fees.

FAQ

Does the I-9 get a notary seal? No. The I-9 is not a notarial act. The authorized representative examines documents and signs Section 2 on the employer's behalf, with no seal applied.

Can I-9 verification be done over video? Only employers enrolled in DHS's alternative remote-examination procedure may verify documents remotely, and the employer runs that process itself. When the employer requires physical examination, the appointment happens in person.

Who picks the authorized representative? The employer designates the representative. TMF Notary acts strictly on the employer's written instructions, and the verification is completed in one appointment so the employee can send the form back the same day.